Instructions For Filling in The Member Registration Form
The CTC Member form has been designed to enable members to post their own content on our site, and keep that content updated.
Once members have created their own usernames, they will be able to come on to our site and change any content on their own page at any time.
This means that YOU are responsible for keeping your own page up to date. If you have new client wins, or move offices, or if the designated company representative leaves your company, it is up to you to update you web page.
Following are the steps on filling in the new CallingtheCape Member Form. It is very important that you follow the instructions carefully as you will not be able to upload information if mistakes are made.
The old site may have contained your company details but this WILL NOT be carried over to the new site. In the event that you do not submit the form, you will not have any listing on our website.
We therefore urge you to ensure that all fields are filled in accurately.
STEP 1:
Go to the registration form
STEP 2:
The top part of the page contains a message for new members. This is the same page that existing members will use. Please ignore this message. Each field will be dealt with separately below:
Username:
You need to choose a unique name that you would like to use when logging onto our website. You may choose any name provided that it does not have any spaces between characters and is limited to fifteen characters.
Company Name:
The name of your company as you would like it to be displayed on our website. Remember that if you choose to use caps throughout then it will be displayed this way. Please ensure that you use upper and lower cases correctly and that spacing is also correct.Also make sure that company types are included. Some companies want their names to be displayed with “Pty (Ltd)” or “AG” etc.
Company Representative:
The name of the main person within your organization that CallingtheCape or anybody that we refer to you can contact.
This is not necessarily the CEO or owner of the company but rather the person that you wish to have contacted by CallingtheCape; investors that we refer; users who get your contacts from our website or other members.
Designation:
The title/designation of the Company Representative.Telephone and Fax numbers:
These are compulsory fields. Please fill it in the way you want it displayed. Please include country and area codes.
If you don’t have a land line then please add your mobile number.
Sometimes companies have more than one office. Please provide the number of the office as you want it displayed on our website which may not be the head office in many cases.
Mobile number:
Not compulsory.
Physical Address:
Please provide the physical address of the office for display on our website. Many companies have their head office in Johannesburg but want the details of their Cape Town branch displayed.
Postal Address:
Your Physical Address will automatically be displayed in this area if the field is left blank.
Email address:
Email address of Company Representative.
Website URL:
The link to the website you would like displayed.
Type of Membership:
The type of membership you signed up for. The options are:
Corporate Membership
Professional Affiliation
Corporate Sponsorship
Please check that this is correct.
Is the company a SMME?
Not compulsory, however this is a field that may assist SMMEs for companies that have specific pro-SMME procurement policies (such as CallingtheCape!) An SMME is defined in our definition as an enterprise with turnover
Company logo:
This is a critical area. You may only upload JPG Format logos that have a size of 100 x 100 pixels. No other size will be accepted.
Most companies will not have logos this size. Please request that the company or person that provided you with the original logo resize the logo to meet this specification. Alternatively, you may send the original logo to Rishad Ahmed from Webcity who will be able to resize it for you. You will however need to pay Rishad for this service and he will invoice you directly. Rishad can be contacted at rishad@webcity.co.za or +27 84 778 8995.
Company brochure:
If you have a brochure, use it. If you don’t, then you can use any word document or powerpoint presentation, provided you convert it first to pdf. This field will only accept pdfs.
Client case studies:
In our experience, user or client testimony is the most effective form of marketing. We have a number of such case studies on our website already. You can use a media story here, or a client testimonial, or anything that talks about your prior experience and successes. Please contact us if you need any advice on this.
These case studies too need to be in pdf format. You may have more than one case study but it needs to collated into one pdf file.
Business Overview:
The purpose of this field is for you to explain what it is that you do, how you do it, what makes you special, etc.
This field is compulsory and is limited to 300 words. There’s no feature on the website that automatically restricts you to 300 words but I will need to approve all new postings. If there’s more than 300 words I will send an email to you asking for a resubmission. Please ensure that you count the number of words.
Experience and Clients:
These fields are not compulsory but also limited to 300 words each.
Again, here you can talk about your prior experience in your own words this time, and also mention some of the clients that you have worked with in the past. It’s probably a good idea if they approve the fact that you are mentioning them here!
Analytics:
This field is not compulsory but allows you
to include analytical information about your company.
Typical information that all companies could provide here might be:
- Annual revenue
- Year company founded
In addition, for example, contact centre outsourcers could display the following:
- Number of agent seats
- Number of inbound seats
- Number of outbound seats
- The types of industries you service
- The countries you service
- Is it a 24x7 operation?
- Disaster recovery facilities
- The languages that you offer
- Total staff
Recruitment, training, IT companies etc might have other types of analytical information that is relevant to them – e.g. APSO certifications, ISO certifications, technology partnerships (e.g. Avaya Gold Partner), etc etc.
Black-Owned, Black Empowered and Women-Owned:
Please provide percentage figures. If you are more than 50% black owned, you should put the percentage in this field. If you are less than 50% black owned, you should put it in the black empowered field.
These fields are not compulsory.
No. of full-time employees:
The number of full-time employees (including temps or contractors – if you are a call centre, please use the FTE figure).
ALL OF THE ABOVE-MENIONED INFORMATION WILL BE LISTED ON OUR WEBSITE FOR VISITORS TO VIEW.
Member Survey:
This section will not be displayed on our website and will only be used for in-house purposes.
The purpose of the survey is to enable us to provide you with a better service.
Once all members have completed the survey, it will be removed until next year.
Each field is compulsory. Simply select one of the available answers.
STEP 3:
When you have completed the member form, click “Submit”.
If you have left any compulsory fields blank, you will be asked to re submit.
Once you have submitted successfully, an email is sent to Rhomeez at CallingtheCape.
He will then approve your content on our site, provided your membership is fully paid up.
If your membership is not paid up, your content will not be displayed until it is paid up.
Provided everything is in order, Rhomeez will publish the content on to the live site.
Try to avoid leaving fields blank. If you have no information to add, use "N/a"
